Just a Reminder....

Please have everything posted on Google Docs by tomorrow evening Wednesday Nov. 10 so Peter can get the editing completed in a timely manner.

thank you!

Just for fun.....

Here are the beautiful curtains in the Youth Section of the library. Doesn't this look inviting...

Meeting this Monday Nov.8!

Hi Team,
We will be meeting this Monday Nov. 8 @ 6pm to discuss Goal#3 and other questions or concerns that you might have.

See you on Skype!

Thanks!
Jennifer

Strat. Plan Part 2 UPDATE!

Since it looks like we will be not be able to have a group meeting until the beginning of next week here are some reminders and updates concerning Strat. Plan Part 2.

As mentioned at the last meeting one major concern was having Part 2 be completed earlier to give the editor ample time to make changes and make sure that the paper flows. This time I am asking everyone to at have at least a rough draft of their section of the paper posted on Google docs by this Friday Nov. 5 so that Peter can get a running start on editing.

So far Goal #3 needs further discussion but if there are any more ideas to complete this section make sure to post it on Strategic Plan Part 2 Goals.

Is everyone free to meet Monday Nov. 8 in the morning/afternoon/evening? We certainly need to flush out goal #3 and it is cutting it close since we want to make sure that section gets completed no later than Nov. 10!

thanks!
Jennifer

Need to Reschedule...

Hi Team,
Is there a possibility that we can move the next group meeting to Thursday Nov@ 5pm or in the evening time? I just rechecked my calendar and already have a prior commitment that will be taking my place during the Friday evening spot. I wanted to let everyone know as soon as possible so that we can reschedule.
thanks!
Jennifer

Notes from the Meeting

Hi everyone,

Here is the breakdown of the paper:

Introduction: Silvia

Goal 1: Kate

Goal 2: Peter and Mary

Goal 3: everyone

Goal 4: Jennifer

Annotated Bibliography: Silvia and Mary

Editor: Peter

Our next meeting will be next Friday (11/5) at 5pm.

Please post everything on Google Docs as you are working on it so that Peter can begin editing. Final drafts must be posted by November 10th.

Skype Meeting Tonight

Hi Team #4,
Just a reminder that we will be having our team meeting tonight from 8-9 pm on Skype.
This will be a time to flush out ideas for the second part of our paper. Please take a look at the Strategic Plan Part 2 Goals posted on Google docs if you haven't already done so.
This is mainly what we will be working on.
Everyone will be asked for their ideas so have a few in mind for each goal and objective.
thanks!

Monday Meeting Notes

Hi everyone,

Just wanted to quickly cover what was decided at our Monday meeting.

Mary and Silvia will be writing the abstract, intro part to the paper, and annotated bibliography.

Jennifer and Kate will be writing the bulk of the goals and objectives section of the paper, with possibly some assistance from other team members (like Peter maybe helping us with the technology section).

Peter will be working with all of us closely to make sure that there is no overlap in the sections and editing the paper.

We will be meeting on Friday from 8 - 9pm.

Thanks!
Kate

Hi Team,
These are goals that we feel are important for the paper. Kate did a nice job pulling these out from the Strat. Plan Part 1 and I went ahead and added comments for the sections. Please take a look at these and brainstorm suggestions for some of the sections- see comments in red. We will be discussing them at the next meeting on Friday Oct 29 from 8-9pm. THANKS!

Goal 1: Develop and diversify library collections, programs, and services to satisfy a broadening range of residents’ needs and interests and engage all segments of the community
Objectives:
1.1 Explore partnerships with community organizations to provide programs and services for speakers of other languages. More bilingual books @ Cole, incorporate Spanish traditions.
1.2 Explore expansion of e-book collection (what do we currently have?and what might be some good titles to include.)
1.3 other ideas for growing needs in the community? Senior services and programs, visually impaired materials, job workshops/career speakers

Goal 2: Ensure that the library information technology systems support community needs to create an optimal customer experience.
Objectives:
2.1 Partner with the city’s Information Technology Department to maintain adequate bandwidth for public computing needs- we have been experiencing problems with our internet here the last few weeks so this would be a great topic to include.
2.2 Expand pilot laptop loaner program to increase computer availability (hopefully Peter can provide us with a bit of info here.)
2.3 Explore alternatives for improved public computer access- more computers, possible solution: have children’s computers available to adults during the morning hours. Get more suggestions from the team!

Goal 3: Update and improve staff tools, technology, and internal processes to optimize use of staff resources.
Objectives:
3.1 Along with other city departments, explore creation of a knowledge management Intranet for staff
3.2 Establish staff training program that ensures consistent, standard, skill sets and encourages employees’ professional growth (more training on technology)
3.3 Develop succession plans to minimize knowledge gaps and prepare for staff retirements (So far I think that this will be the most difficult to write about… I don’t have much knowledge about what our library does to prepare for retirements.)

Goal 4: Make aesthetic improvements to the library to provide a more enjoyable and inviting place for the community. (I personally think this is one of the more important goals… however it means my library would have to spend money and given that we are in a bit of a budget crisis -we would have to take that into account when composing this section)
Objectives:
4.1 Invest in new carpet, chairs, and curtains
4.2 Enforce rules to prohibit any food or drink in the library, have a designated area for food and drink, etc. (this would keep the library clean and save $ on cleaning costs)
4.3 Install working air conditioning unit (we currently have one that works(not well)- but maybe a more efficient model or one that can cool certain areas of the library when it becomes unbearable)
4.4 other ideas... reorganize library to make room for teen space, create quiet study area, etc. Hopefully we can get some suggestions from other team mates on this one. I think the teen area really needs some help. ( I will see about getting a picture of the teen area so it may be easier to provide suggestions!)

Skype Meeting

We will be having our next meeting on Monday. Oct 25 @ 8:30 on Skype to discuss Part 2 of the Strategic Plan. There is no need to set up a camera for this meeting we will just be chatting. I sent out a e-mail earlier in the week stating what things need to be completed at the next meeting. Please have these items ready for discussion- thanks!

SKYPE

I wanted to use Skype for our next team meeting which will hopefully take place next Monday evening. So far it looks like 3 out the 5 members are available to meet then.
If you haven't used Skype before please take some time to familiarize yourself with the program.
I just set it up yesterday and it was quite simple with the exception of adding contacts. I even was able to do a test run with Peter last night. Please contact Peter or I if you need help with adding contacts.

ttyl,
Jennifer

Final Meeting Date?

Hi Team,
It looks like everyone can meet in the evenings during the week. How does meeting on Tuesday Oct. 26 @ 7 pm sound?
So far it works for Kate and I.

And the feedback is in...

Good job, guys!

A two bunny cheer for everybody. :)

Onwards to Part 2.

One more part to go!

Whew.... Part 1 is over. I am glad things were finally able to come together. Thanks for those of you who went back in last minute to make some APA changes. It certainly shows how committed you were to the final outcome of the project.

In Preparation for Part 2
This week:
Please Read through the Example of the Strategic Plan Part 2
Think of a few dates when you will be available for the next meeting (post them here in the blog)
Learn/practice Skype if you haven't already

thanks!
Jennifer

Almost there!

I just took a look at the nearly complete version of the paper and it looks great.
There are still a few parts that require editing but I have confidence that everything will be ready by later this evening or by morning.
If you have not had an opportunity to view the document please do so in case something has been overlooked.

thanks!
Jennifer

Team Meeting #3

Hi Team #4,
Just a reminder that we will be having our last team meeting for Part 1 of the Strategic Planning assignment this Thursday Oct. 14 @ 8pm.

Accessing the Session

Here are the meeting details and links:

--- Meeting Info and Access Link ---

Session Name: Student - LIBR204-12 - Trinh

Session Details: Starts: Oct 14, 2010 8:00 PM
Ends: Oct 14, 2010 9:30 PM

Participants

If you are a participant in this session:

· Join Session: https://nexus.sjsu.edu:443/join_meeting.html?meetingId=1267550348319

· Password to join: library

READY FOR REVIEW

I have been viewing some postings on Google docs and have contacted Peter to see his preferences about how he would like the parts of the paper to be posted. I will be posting my completed parts as they are finished. I know some of you may want to post items in google docs that shows what you are working on at this point. That is certainly fine.... however Peter let me know that he will only receive an official e-mail when the document is initially posted.
If you are going into google docs and working on the paper and finish it in google docs Peter will not be alerted when it is ready for review. Please fire Peter an e-mail message stating that your section is "Ready for Review."even if it is your completed post that you put on their initially. (ie: me) I certainly think it would be much easier if you just posted your completed sections and Peter can get straight to editing but I also understand that everyone has a different way of working on an assignment.

If you have any questions or concerns concerning this issue please post here on the blog.
THANK YOU!
Jennifer

Touching Base/ Name of Library

Hi team #4,
Just touching base to see how you are doing on the assignment.
Just to avoid any confusion the official name of the Library that we are using for this assignment is the Georgina Cole Library. I believe I have been referring to it as the Cole Library in our meetings, which is what employees call it. For the strategic plan we should all be referring to it as the Georgina Cole Library.

Thanks!
Jennifer

Important Dates

Hi guys,

Just wanted to reiterate the dates we covered at our last meeting.

Wednesday, October 13th - have all parts of the paper in Google Docs, but we should all be posting sections there as we complete them

Thursday, October 14th - Elluminate meeting at 8pm

Hope everyone had a great weekend!

Elluminate Details

Accessing the Session

Here are the meeting details and links:

--- Meeting Info and Access Link ---

Session Name: Student - LIBR 204-12 - Trinh

Session Details: Oct 1, 2010 8:00 PM- 9:30 PM PST

Participants

If you are a participant in this session, use the link and password listed below:

Join Session: https://nexus.sjsu.edu:443/join_meeting.html?meetingId=1267550345034

This session requires the following password to join: goteam

Meeting #2 - Elluminate

Hi Everyone,
After spending a bit of time reviewing everyone's schedules it looks like we will be having our next meeting on Elluminate tomorrow night (Oct.1) @ 8pm.
I will post the details here as soon as I receive confirmation.

Hi Mary,
I can see about finding the mission and vision statement for you however your focus of the paper is not to get specific elements about the Cole library but to do a more general overview of Mission and Vision statements for an organization. How to go about creating one? What elements should be included...etc.
I would start by using our class text and look for articles through Databases on the King Library website.

digging up info on Carlsbad and the Carlsbad library

Check your email, I've shared a really ugly list of what I've been able to get from scouring the websites for the city of Carlsbad so far. I can't believe that the Carlsbad library doesn't have its own separate web page!

Helpful Resources

Here are some links on the City of Carlsbad.
We will be creating a strategic plan using the Cole Library.
Kate, I think you will find these to be the most useful.
http://www.carlsbad.org/
http://www.carlsbadca.gov/

Elluminate Session

It looks like Thursday will work out well for three members of the team.
Would everyone have enough stuff gathered by tomorrow? Should we wait until the weekend.
Let me know your input!
Thanks
Jennifer

The Lowdown...

The Strategic Plan Assignment Grading Rubric goes over exactly what components Professor Somerville is looking for in this assignment. Kate went ahead and posted this document and other important documents in the blog so be sure to take some time to review these. –Thanks! It looks like we will have to include a literature review for this assignment.
It was all agreed upon at the Elluminate session yesterday that the paper be broken up into 2 parts. Kate provided me with an e-mail stating she was in agreement with breaking up the assignment also.

*Silvia and Mary you will be composing Part 1 of the assignment with the exception of the Abstract, The Carlsbad Cole Library Mission and Value Statements and References page (we will provide him with the sources) that Peter will be working on.

*Peter your big job will be to edit the paper when we have turned in our rough drafts.

*Kate and I will be composing Part 2 of the assignment.

Please get started immediately on gathering resources and starting the assignment. Given the length and scope of the assignment it will take quite a bit of time and I want to make sure that Peter has ample enough time to edit our work.

Here is the assignment broken up into parts. Including details such as how long each section should be approximately (provided by the example from the professor).

HERE ARE THE SPECIFICS:
Part 1: Mission, Vision & Value Statements
-Abstracts (1 paragraph)
-Paragraph before Literature Review (1 paragraph)
-Literature Review (1/2 pg)
-The Goal of Mission Statements (1pg)
-Mission Statement Creation (2pgs)
-Basic Principles of Good Mission and Vision Statements (1pg)
-Implementing a Strategic Plan (1pg)
-Comparing and Contrasting Mission Statements and Vision Statements (1pg)
- The Carlsbad Cole Library Mission, Vision and Value Statements (2pgs)
-References

Part 2: Environmental Scan/SWOT Analysis
-History and Demographics (1pg)
-Funding (1pg)
-Economic Trends (1/2 pg)
-Political Changes/Trends (1/2 pg)
-Sociocultural Factors (1/2 pg)
-Vendors (1 paragraph)
-Competitors (1/2 pg)
-Technological Developments (1paragraph)
-Strengths (1pg)
-Weaknesses (1pg)
-Opportunities (1/2 pg)
-Threats (1pg)
-References

Part One Documents

Hi everyone,

Here are the links to the Part 1 Sample, Grading Rubric, and Roles and Responsibilities documents. I uploaded them into Google Docs and added a link to them since I couldn't attach them to the blog directly. I can also share them with you all on Google Docs, if you'd like.

Roles and Responsibilities:
https://docs.google.com/document/edit?id=1o-5Vg5Tx-kQMfpsBpD0bCTL-YYQd2VOn4TGu4SchEL0&hl=en#

Grading Rubric:
https://docs.google.com/document/edit?id=1CFZ0zkNDf4eTj7ESgZO2GHDTdOTiu8TfwKFImigZLic&hl=en#

Part 1 Sample:
https://docs.google.com/document/edit?id=1l32YdEdoITjy4wGA2vtM5wheqO4rYDBQecLg2b5gsao&hl=en#

Also, I apologize for missing the meeting yesterday, my grandma is not doing well and I was flying home after visiting her in Ohio this weekend.

Thanks,
Kate

Details of the assignment are on their way...

Hi Team #4,
I will make a post this evening of the details of the assignment - I have notes everywhere so I wanted to make sure and post something that made sense.
I received an e-mail from Kate and it looks as though she can't do an elluminate Friday Oct 1 @ 2pm.
She would be available at 5pm, however I have a friend visiting in the later part of the afternoon so I will not be available.
Is anyone free Thurs. morning/afternoon/evening Sept 30 or Sat. Oct 2 morning/early afternoon? Please let me know ASAP so I can schedule that Elluminate session. ~Thanks!

Elluminate Meeting Session Info.

Accessing the Session

Here are the meeting details and links:

--- Meeting Info and Access Link ---

Session Name: Student-Libr.204-12_JenniferT

Session Details: Monday 9/27/2010, 8:15pm-9:15pm PST

Participants

If you are a participant in this session:

· Join Session: https://nexus.sjsu.edu:443/join_meeting.html?meetingId=1267550342956

· Password to join: team4

Elluminate Session Mon. Sept. 27

Hi Team,
I will be setting up an elluminate session to discuss our strategic planning assignment for this Mon. Sept. 27 from 8:15-9:15pm. I will go ahead and make us all moderators.
I will be posting the link here and the password to access the session as soon as I receive it ... most likely it will be tomorrow.

Admin Priviledges

Hi Silvia and Peter,
I just granted you admin privileges for this blog that way you can make actual posts instead of comments. I think it will be easier to see the discussion this way. I will be adding Kate as well just waiting for Mary's e-mail then everyone can post here.
Let me see if I do skype I tried doing it with my sister a while back but had some connection issues.

Elluminate Session Mon. Sept. 27?

It looks like Peter and I will be free to have an elluminate on Mon night around 8pm. I have an elluminate that gets out at 8pm. I can certainly be available around 8:15pm.
Any other thoughts....
I know Kate will be out of town but we can save the session for her to review.

Tentative Calendar

Strategic Planning Assignment Due- Oct. 16
Getting Started on Assignment - hopefully this weekend Sept. 25+ Sept.26
Elluminate Session Monday Sept. 27?- checking in, how well things are going, troubleshooting.
Finish Rough Draft no later than Oct. 12
Edit Oct. 12-15
send to Professor Oct. 16

Team Four Roles

Team Leader/Library Liaison: Jennifer

Managing Writer: Silvia

Editor: Peter

Researcher: Mary

Recorder/Document Manager: Kate